Tracking & analytics

This section covers how to track affiliate performance and view sales data for both store owners in the Affilitrak app. Tracking an affiliates progress is pretty simple and straightforward. To get started, navigate to the Affiliates section of the app and click on any affiliate to view their individual performance.

1. Performance metrics

Each affiliate profile shows:

- Total earnings: Sum of all payouts made to the affiliate.

- Pending payments: Current unpaid commission balance.

- Attributed sales: Total order value attributed to the affiliate.

- Date joined: When the affiliate joined your program.

2. Affiliate orders

The affiliate profile displays all orders attributed to that affiliate:

- Order ID and date.

- Order amount.

- Commission earned.

- Order status.

Click on any order to view full details.

3. Affiliate payouts

The affiliate profile shows all payment history:

- Payout amount.

- Payment date.

- Payment method (Manual or PayPal).

- Transaction status.

4. Dashboard page overview

Navigate to the main Dashboard to view your affiliate program's performance at a glance.

Key metrics

The dashboard displays four main metrics:

- Total affiliates: The total number of affiliates in your program.

- Referred (last 30 days): Total revenue from affiliate referrals in the past 30 days, plus the number of referrals.

- Total referred: All-time revenue from affiliate referrals, plus the total number of referrals.

- Next payout amount: The total commission amount pending payment to all affiliates.

5. Recent orders table

The dashboard shows a table of recent affiliate orders with the following information:

- Order ID: Click to view detailed order information.

- Date: When the order was placed (shown in UTC).

- Affiliate: The affiliate who referred the sale (click to view their profile).

- Base amount: The order value used for commission calculation.

- Commission: The commission amount earned (including MLM commissions if applicable).

- Status: Pending, Approved, or Denied.

6. Filtering and sorting orders

Search orders with order ID:

• - Use the search box to filter by order ID or affiliate name.

• - Click the search box clear button to remove the filter.

Pagination:

• - The table shows 5 orders per page.

• - Use the pagination controls at the bottom to navigate between pages.

7. Order actions

For each order in the table, you can take the following actions:

- Approve: Approves the order and adds the commission to the affiliate's payout balance.

- Deny: Denies the order and excludes it from commission calculations.

- Undo: Reverses an approval or denial action.

- Delete: Permanently removes test orders from the system.

8. Viewing order details

Click on any order ID or date to view detailed information about that order:

- Customer information.

- Product details.

- Commission breakdown.

- MLM commissions (if applicable).

- Order timeline.

9. Affiliate list sorting

Navigate to Affiliates > Sort by to organize your affiliate list:

- Name (A-Z): Alphabetical order by first name.

- Name (Z-A): Reverse alphabetical order.

- Newest first: Most recently joined affiliates first.

- Oldest first: Longest-standing affiliates first.

- Earnings (High to low): Top-performing affiliates by commission earned.

- Earnings (Low to high): Lowest-performing affiliates by commission earned.

Best practices

1. Monitoring performance

- Check dashboard daily: Review new orders and approve or deny referrals promptly.

- Track 30-day trends: Use the "Referred (last 30 days)" metric to monitor monthly performance.

- Identify top performers: Sort affiliates by earnings to recognize your best partners.

- Review pending orders: Keep the pending orders list short to maintain affiliate trust.

2. Order management

- Approve legitimate orders quickly: Fast approvals encourage affiliates to promote more.

- Investigate suspicious orders: Use the order details modal to review questionable referrals.

- Document denials: Keep notes on why orders were denied for future reference.

- Use test orders wisely: Create test orders to verify tracking, then delete them to keep data clean.

3. Affiliate performance review

- Regular check-ins: Review individual affiliate profiles monthly to track progress.

- Compare time periods: Look at recent vs. all-time performance to identify trends.

- Payment history: Use payout records to verify all payments were processed correctly.

- Attribution accuracy: Ensure orders are correctly attributed to the right affiliates.